Moving offices is a complex logistical challenge. There is a lot that can go wrong, and business relies on having a workplace that works. The stakes are high and mistakes can cost time and money. For a smoother transition between offices, follow these essential office moving tips.
Create a Plan
It’s not possible to keep all of the details in your head, or within your team. Writing down the process provides clarity and a point of reference if anyone is confused or out of the loop. The plan can be updated as it changes, but it should be available to everyone coordinating the move.
A plan for an office move starts with an inventory. What needs to be moved? This includes the furniture and equipment from the current office, as well as the employees themselves.
Next, develop a timeline. How long will it take overall? Which tasks need to be completed first?
Lastly, delegate responsibilities and specify a budget. One person should take ownership of the move, but the logistics are too much for a single person. If each team member has a manageable task or area of responsibility, the burden is shared equally and everyone is accountable.
Visit the New Office
You may have set foot in the office while shopping for a new space, but a comprehensive site visit is different. Once you know you’re moving in, it’s time to work out all of the details, from where people will sit and work, to electrical outlets and wifi, to emergency policies and procedures.
Try to anticipate problems that could arise. Are there narrow doorways that might make it hard to move furniture? Which areas will be noisy, and which will be quieter? How should departments, desks, and common areas be arranged to allow for maximum comfort, convenience, and communication?
Hire Professional Movers
It might be tempting to get your employees to carry everything themselves for your office relocation in King of Prussia, but this could lead to disaster. Not only are you potentially liable for injuries and damages, but you could also potentially pay out more in hourly wages than it would cost to hire professional movers.
A professional moving company like Hughes Relocation Services has plenty of experience in office moves, skilled staff, equipment, and the necessary insurance to get the job done right.
Contact Utility Providers
Before you move in, make sure that your new office space has all of the essential utilities you’ll need, including internet, telephone service, electricity, and running water.
You’ll need to coordinate with utility providers and time everything carefully so that you cancel your service at the office you’re leaving, and start a new service at the office you’re moving into without interrupting your business.
Contact Hughes Relocation Services Today
Make your office move smoother by hiring professionals who can help you through it every step of the way. Reach out today for logistics moving services and more!