If you are planning an office relocation soon, there are some things you’ll want to do to prepare. On top of the moving strategies and setting up your new location, it’s important to maintain clear and effective communication with employees and other people you regularly interact within the course of your business. Any successful Gainesville, FL area office move needs to have this strong communication happening at all levels.
Don’t Hold Back with Communication for Your Gainesville FL Office Move
When it comes to office move information, more really is best. Explain the practical details to your staff, customers, suppliers, office movers Gainesville, FL team, and anyone else who is relevant to the situation. It’s crucial to keep everything above board, even if you don’t think of it as anything others need to know. Not everyone is going to have tasks to do at all stages and be involved with all aspects of the move, but it does impact staff schedules, delivery timelines, and other things that are a part of your normal work operations.
Set Up a Solid Communications System Everyone Can Use
If you don’t already have a communications system that everyone has access to, you’ll want to consider setting this up. You can have it be through a mobile app or email system that sends notifications and then make sure that everyone will have access to it, even when they’re not in the office. You can use a special logo or header for important messages related to the move so that they’ll know to check the message and what kind of thing to expect.
If you have specific tasks for certain employees or need to discuss any last-minute changes with a lead person from a supply company or your long-distance movers in Gainesville, FL, it’s best to call, text, or email them directly and avoid clogging up the communication channel that includes everyone.
Engagement to Build Excitement
Emotional engagement about the office relocation is a surefire way to get them excited. It helps them get on board with participation beyond what you’re asking them to do as part of their anticipated duties once they’re in the new building. Talk about the new location and the setup of workstations. It’s a good idea to ask questions and maybe create some polls to help everyone feel like they’re part of creating the environment of this new space.
If there are options in your budget and what you can have in your space such as flexible workstations, ergonomic chairs, and items you’d put in a break room, get staff input. You can film walk-throughs of the space as you’re slowly getting it ready, which is especially ideal if it’s a longer process for the move. People will like being able to see the progress and know that the hard work will be worth it when they’re in the new location.
Make a Note of Successful Efforts
You can break up a move into several steps. When you have a successful step in the process, it’s a good idea to celebrate this success. You can keep it simple with a detailed “job well done” email/text, or you can do something more elaborate such as have a breakfast or lunch spread with a little advance notice.
Keep Communication Clear and Effective with Movers in Gainesville FL and Beyond
Office moves shouldn’t have to be stressful. Here at Hughes Relocation Services of the greater Gainesville FL area, we’re proud to help our customers with residential and office moves. Let us handle the transport and assist you with planning. We’re open to all means of communication and want to make your move go as smoothly as possible.
